Please have available the following information in order to fill the form out completely. If you would like to make VUMC aware of a patient’s death, please complete this online form. Vanderbilt University Medical Center (VUMC) is often unaware when a VUMC patient dies at a non-VUMC hospital or facility, or elsewhere outside of VUMC. Patients can request copies of their medical records at no cost, but delivery fees apply for postage, so provide an email address Please provide an email. Please note the online request process is for patients/legal representatives only. The rules explained in this guide only apply when you ask for your own medical record or when you ask for someone elses medical record as their personal representative. Select the “Request Medical Records” button above to get started. If parents have travel plans which will require a passport for newborn children, travel plans should be made based on this timeline. Optional: Adobe Reader (to download a copy of your request).If you are requesting medical records about another patient other than your own child, please have the authorizing documents available such as power of attorney, guardianship papers, executor’s documents, death certificate of the patient, or birth certificate of the patient, or other documentation that shows appointment as legal representative.If you are requesting records be sent outside of Vanderbilt University Medical Center (VUMC), you will need the full address, phone number, and if applicable, the name of the provider/facility.Significant hearing loss is one of the most common major abnormalities present at birth, and, if undetected, will cause problems with speech, language, and cognitive development. Name(s) of provider(s), types of records needed, location, and dates of service for the records to be released The newborn hearing screening program is responsible for assuring all infants born in Tennessee receive a hearing screening before discharge or prior to one month of age.Your Photo ID/Driver’s License (or a clear picture of your ID that can be uploaded).540-X-9-.10: Physician medical records must be maintained by the physician for the period necessary to treat the patient and for additional time as may be required for medical or legal purposes. To successfully complete your online request, please make sure you have the following available: In the case of minor patients, medical records must be retained for at least 5 years after the patient has reached adulthood. This may be accessed via the link on the right or through the My Health at Vanderbilt patient portal. Substance use disorder patient records are subject to more stringent protections by law, than other types of health information. ![]() VUMC is pleased to now offer patients/legal representatives an online request process for medical records. (f) Retention of Medical Records-Medical records shall be retained for a period of not less than ten (10) years from the physicians or his supervisees last.
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